SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the Fourth Amendment to Agreement for Professional Services with Wenk & Associates, Inc. for the Schofield Farm Concept Design
Department
DEPARTMENT: Parks & Recreation
Presenter
PRESENTER(S): Luke Bolinger, Director of Parks & Recreation
Kathy Kron, Development & Neighborhood Services Division Manager
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Time
TIME ESTIMATE: 0 minutes
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Fiscal
FISCAL SUMMARY:
Cost as Recommended: $5,870
Balance Available: $0
Fund Parks Improvement Impact Fund
Line Item Number: 320-50-110-605000-100200
New Appropriation Required: Yes, $4,048,981 in 1st supplemental
Policy
POLICY ISSUES:
• This design services amendment is needed to adhere to US Army Corps of Engineers (USACE) permitting requirements for the project.
• Whether to allow unspent funding from 2025 to rollover into 2026, resulting in a new appropriation of funds, for $4,048,981. Approving the rollover will allow this agreement to move forward and will be captured in the First Supplemental Budget Appropriation in 2026.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution.
Body
SUMMARY/KEY POINTS
• This item requires Council approval due to the cost of the original contract and the amendment.
• Wenk & Associates was originally contracted for design of the Site Improvements package for Schofield farm. This is an amendment to the original contract.
• This amendment includes additional services associated with USACE wetland permitting requirements.
• The funding is currently budgeted in 2025 and will require a rollover in 1st supplemental for the project. The full available rollover amount is $4,048,981. If this contract is approved, the rollover in supplemental must be approved or no budget will be available.
BACKGROUND OF SUBJECT MATTER:
The Town entered into a contract with Wenk & Associates in June of 2024 to complete the concept design and develop construction drawings for the site improvements at Schofield Farm. The project is planned in phases, which include concept design and Packages A, B, and C of the site improvements. The concept design phase is complete, construction is underway on Package A, and design services have begun for Package B.
Improvements in Package A include wetland boardwalk crossings on the site. The crossings are designed to span the wetlands with minimal impacts, however the construction contractor determined that the impacts from installation of the piers, although minimal, will warrant a U.S. Army Corps of Engineer’s Wetland Permit. This design services contract amendment provides compensation for application and coordination of the permit by Birch Ecology as a subconsultant to Wenk Associates. Wenk & Associates has not included a mark-up as part of the amendment.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. Fourth Amendment