SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the First Amendment to the General Services Agreement with BC Interiors for Town Hall Phase II Furniture
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): David Pasic, Public Works Director
Chad Alexander, Facilities Division Manager
end
Time
TIME ESTIMATE: 0 minutes
end
For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $330,067.19
Balance Available: $1,104,287
Fund General, Water, Wastewater, Public Facilities Impact
Line Item Number: 310-70-440-605000-100199
110-70-440-605000-100199
500-70-440-605000-100199
510-70-440-605000-100199
New Appropriation Required: No
Policy
POLICY ISSUES:
This resolution facilitates the purchase of new furniture, and the re-use of existing furniture needed for the phase II building renovation to keep the Town Hall Expansion Project on schedule.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution
Body
SUMMARY/KEY POINTS
• The original agreement covered only Phase I of the project (procuring and installing furniture for the new construction portion of Town Hall). This Amendment adds Phase II to the Scope (procuring and installing furniture in the renovated portion of Town Hall).
• The Amendment needs to be approved at the Aug. 26 Council meeting to ensure adequate lead time for furniture procurement and installation to keep the Town Hall project on schedule.
• BC Interiors proposal was developed using OMNIA Partners cooperative purchasing pricing, which is competitively bid pricing that has been adopted by the State of Colorado. This procurement method ensures the Town receives the most competitive pricing possible for select goods and services.
• Approving the Amendment allows for the procurement and installation of furniture needed by Town staff to occupy the building upon completion of the phase II renovation.
BACKGROUND OF SUBJECT MATTER:
On April 26, 2024, Town Council adopted the 2024 First Supplemental Budget, which included capital budget for the Town Hall Expansion Project.
On Sept. 10, 2024, Town Council approved a General Services Agreement with Bottom Line Design LLC d/b/a BC interiors for the Town Hall Project Phase 1 furniture. This Amendment addresses the furniture needs for phase II.
priorities
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☒ Attractive Community Amenities
☐ Engaged and Diverse Community
☐ Prosperous Economy
☐ Well-Maintained Transportation Infrastructure
☒ Small Town Feel
☐ Safe and Healthy Community
☒ Effective Governance
☒ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution
2. Amendment