SUBJECT: CONSENT
Consideration of A Resolution Authorizing the Award of Construction Contract to CoCal Landscaping for Town Xeriscape Garden Project at Town Hall in The Amount of $121,045.00 and a Contingency amount of $12,000.00.
Title
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Gary Behlen, Public Works Director
Raelynn Ferrera, Project Coordinator
Farrell Buller, Parks & Recreation Director
FISCAL INFORMATION:
Cost as Recommended: $133,045.00
Balance Available: $138,514.14
Fund: Water Capital Fund
Budget Line Item Number: 500.70.110.605000.100140
New Appropriation Required: No
STAFF RECOMMENDATION: Approving the Resolution to award said contract, authorizing the appropriate Town officer to execute said contract, authorizing Staff to expend contracted funds and contingency funds, and authorizing new appropriation of funds
Recommendation
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SUMMARY AND BACKGROUND OF SUBJECT MATTER: At the May 9, 2017 board meeting, the Board of Trustees directed staff to move forward with finalizing the construction documents and the bidding process for the Xeriscape Garden Project located at Town Hall.
The Town of Erie Water Conservation Plan adopted by the Board of Trustees in 2015, has a type of education activity identified as a Xeriscape Demonstration Gardens. A demonstration garden is intended to display ways our residents can change their landscaping to conserve water
The xeriscape demonstration garden is planned to include:
• A variety of xeriscaping plants and turf grass
• A variety of irrigation techniques that can conserve water
• Informational kiosks placed throughout the garden identifying the different aspects
• A walking path that will pass through the demonstration garden area
An Invitation to bid was posted on the Town’s website on March 9, 2017, with a bid opening on March 28, 2017 and we received one bid, which was double the engineer’s estimate.
Staff modified the scope of work, removing the electrical work and a second Invitation to bid was sent to 3 vendors preferred vendors, we received two bids, both of which were within the engineer’s estimate.
second Invitation to bid was sent to 3 preferred vendors, we received two bids, both of which were within the engineer’s estimate.
Staff is recommending awarding the construction contract for the Town Xeriscape Garden Project at Town Hall to CoCal Landscaping. CoCal Landscaping has been in business since 1994 and are currently contracted to perform landscape maintenance for the Town.
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Budget Summary |
|
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Construction Contract |
$121,045.00 |
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Contingency |
$12,000.00 |
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Electrical Costs |
$7,695.00 |
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Construction Costs |
$140,740.00 |
Project Schedule
Notice of Award September 2017
Project Complete Spring 2018
ATTACHMENTS:
a. Concept Images