SUBJECT: Consent Agenda
Title
A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with J-U-B Engineers, Inc., for Construction Management Services for the Erie Parkway & Weld County Road 7 Intersection Improvements
Body
DEPARTMENT: Public Works
PRESENTER/PREPARER: Todd Fessenden, Public Works Director
Wendi Palmer, Civil Engineer
FISCAL SUMMARY:
Cost as Recommended: $ 240,000
Balance Available (2022 Funds): $2,972,757 (with 1st Supplemental (250,000) and 2021 rollover funds (2,722,757))
Fund: Transportation
Budget Line Item Number: 300-70-110-605000-100210
New Appropriation Required: Yes
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award said contract, authorize the appropriate Town officer to execute said contract, authorize staff to expend budgeted funds.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
At the September 25, 2018, Board of Trustees meeting the Board awarded the design for the Erie Parkway and Weld County Road 7 (WCR7) intersection improvements to J-U-B Engineers, Inc. At the March 24, 2020, Board of Trustee meeting the Board awarded the design for the traffic signal at this intersection to Fox Tuttle Transportation Group. At the June 9, 2020, Board of Trustee meeting the Board Authorized the Town Administrator and Town Attorney to negotiate the purchase of right of way for the project.
The land purchase has taken significantly longer than expected. On October 11, 2021, the Town signed a purchase agreement with the last property owner. The closing for this property is scheduled for December 30, 2021.
After securing the commitment for the property, the roadway improvement package was finalized and advertised for bid on November 18, 2021. The traffic signal package has federal funding and cannot be advertised until all the property needed has been acquired. This is expected to be ready for bid early January 2022.
Now that the Erie Parkway & Weld County Road 7 Intersection Improvements project has bid, J-U-B Engineers, Inc. was asked to provide a cost for construction management services. The construction management services will include inspection, documentation, oversight during construction and geotechnical testing services. The Town’s construction inspectors are focused on construction inspection and oversight of residential and commercial development. Due to the volume of development in Erie and J-U-B Engineers’ familiarity with the Erie Parkway & Weld County Road 7 Intersection Improvements design, staff believes it is in the Town’s best interest to have J-U-B Engineers, Inc. provide construction management services. In addition to this resolution, on the agenda tonight is a Resolution for approving a Construct Contract for the Erie Parkway & Weld County Road 7 Intersection Improvements (Consent Agenda 22-09).
Staff recommends awarding an agreement for professional services for construction management for the Erie Parkway & Weld County Road 7 Intersection Improvements to J-U-B- Engineers, Inc., in the amount of $240,000.
Fiscal Impact:
The 2022 Transportation Fund Budget (after first supplemental with 2021 rollover) has $2,722,757 appropriated for construction of Erie Parkway & Weld County Road 7 Intersection Improvements. An additional $250,000 needs to be appropriated to cover construction. This funding is for the roadway improvements needed at the intersection and does not include the traffic signal. Due to the federal funding for the traffic signal, it cannot bid until all the property is under Town ownership. The closing for the last property is scheduled to occur on December 30, 2021. After bids come in for the traffic signal, additional appropriations will be identified for the traffic signal portion of the intersection improvements.
Cost Summary
Construction Management Services $ 240,000.00
Construction Contract $ 2,482,242.80
Construction Contingency (10%) $ 248,257.20
Total Construction Cost $ 2,970,500.00
Board Priority(s) Addressed:
ü Well-Maintained Transportation Infrastructure
ü Small Town Feel
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution 22-11
2. Construction Management Services
3. Vicinity Map