SUBJECT: Consent
Title
A Resolution of the Board of Trustees of the Town of Erie Approving an Agreement for Professional Services with RockSol Consulting Group, Inc., for Construction Management Services for the County Line Rd Roadway Improvements
Body
DEPARTMENT: Public Works
Department
PRESENTER: Todd Fessenden, Public Works Director
First Name, Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $289,555
Balance Available: $3,798,740
Budget Line Item Number: 300-70-110-605000-100212
New Appropriation Required: No
POLICY ISSUES:
None
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution to award the contract.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Town of Erie applied for a Safer Main Streets Initiative funding opportunity that was jointly sponsored by Denver Regional Council of Governments (DRCOG) and Colorado Department of Transportation (CDOT). The project the Town applied for will improve safety, access, and connectivity along County Line Road from Telleen Avenue to Cheesman Street. DRCOG and CDOT approved the Town’s funding request in the fall of 2020.
On May 25, 2021 the Board of Trustees approved an intergovernmental agreement with the State of Colorado to administer the federal funds. CDOT administers federal transportation funds for the State of Colorado. This project is in CDOT Region 4.
After CDOT executed an option letter on July 19, 2021, authorizing $425,000 for the design phase, the Town advertised for a design consultant.
On Sept. 28, 2021, the Board awarded a Professional Services agreement to Sanderson Stewart. After working through various conceptual alternatives for improving County Line Road, the Town selected a street section, and Sanderson Stewart completed the final design.
Due to the limited right-of-way width for County Line Road and the intersecting streets, staff identified the need for several temporary and permanent easements. Town staff is in the process of negotiating the purchase of these easements. The project cannot go out to bid until all easements are acquired and CDOT authorizes the construction phase.
CDOT has extensive requirements for oversight during construction. Additionally, CDOT does not allow the design engineer to provide inspection and construction management services. Consequently, Town staff advertised for a Construction Management firm to provide plan review, inspection, testing, assist with public relations and provide project oversight meeting CDOT’s requirements. However, the Town will continue to use Sanderson Stewart, the design engineer, during the construction phase for assistance with requests for information, shop drawing review and preparation of as-builts once the project is constructed. Staff will bring an amendment to Sanderson Stewart’s contract to the Board for consideration at a later date.
Staff posted a Request for Proposals on Bidnet Direct on July 24, 2023 and followed this schedule for selecting the consultant:
Request for Proposals Issued July 24, 2023
Pre-Proposal Meeting August 1, 2023
Proposals Due August 28, 2023
Staff review of Proposals September 19, 2023
The Town received seven proposals on Aug. 28, 2023. Staff reviewed the qualifications of all seven proposals in detail and met on Sept. 19 to discuss them. Due to the requirements for federally funded projects, fees cannot be taken into consideration in the selection process. Town staff ranked RockSol Consulting Group, Inc. as the top ranked firm. Staff ranked the remaining six proposals as follows:
1. Felsburg Holt Ullevig
2. JUB Engineers, Inc.
3. Martin Martin Inc.
4. HDR, Engineering, Inc.
5. Geocal , Inc
6. JR Engineering, LLC
Fiscal Impact:
Fee Proposal Information
Base Amount $257,382.20
Contingency Amount $ 32,172.80
Total $289,555.00
Staff recommends awarding this Professional Services contract for construction management services to RockSol Consulting Group, Inc. based on their qualifications, experience with administering construction of Federally funded projects and approach to the project. The Town has worked with RockSol on several projects. They designed and provided construction management for the Erie Parkway Bridge Replacement. Although this was not a federally funded project, it was a very complicated project and RockSol did an excellent job managing the contractor.
BOARD PRIORITY(S) ADDRESSED:
ü Engaged and Diverse Community
ü Prosperous Economy
ü Well-Maintained Transportation Infrastructure
ü Small Town Feel
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution No. 23-119
2. Professional Services Agreement