SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the State of Colorado Subaward Agreement for Erie Flex Ride
Department
DEPARTMENT: Public Works
Finance
Presenter
PRESENTER(S): Miguel Aguilar, Principal Transportation Planner
John Firouzi, Transportation & Mobility Manager
end
David Pasic, Director of Public Works
Time
Sara Hancock, Director of Finance
TIME ESTIMATE: 10 minutes
end
For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $450,000
Balance Available: $450,000 ($200,000 grant revenue, $250,000 fund balance)
Fund General Fund
Fund Governmental Grants Fund
Line Item Number: 100-70-425-560100-243003
205-70-425-560120-243003
New Appropriation Required: Yes - Commitment of funds to be appropriated at supplemental appropriation
Policy
POLICY ISSUES:
By direction of Town Council and the Erie Transportation Mobility Plan to expand transit service, this contract will fund the Flex Ride transit service now named, Erie Bee.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution.
Body
SUMMARY/KEY POINTS
• This Agenda Item is to approve a grant contract with CDOT, accepting funds for the Erie Bee.
• The deadline for signing this contract is Oct. 1, 2025.
• The Public Works & Finance Departments are presenting this item a second time with an update about the budget for this grant.
BACKGROUND OF SUBJECT MATTER:
Town staff identified a funding opportunity to fund a Flex Ride transit service to expand transit service in the Town of Erie. The Town branded the service as Erie Bee. The Town applied for funding through the Denver Regional Council of Governments (DRCOG) and was awarded a grant. The funding includes $250,000 as a Town match, and grant award of $200,000 for a total of $450,000 for the project. Future funding for the project will come from other awarded DRCOG grants to continue operations after the first year.
Prior to transit service operations, staff developed a Flex Ride Service Plan for the service operations. Council approved the Flex Ride Service Plan in August 2024.
Though DRCOG awarded the grant, the contract and funds will be administered through the Colorado Department of Transportation (CDOT). This contract is between CDOT and the Town of Erie to distribute funds for the operations of Erie’s Flex Ride transit service, Erie Bee. It is intended that the Town will use a third-party for the service operations. Staff will advertise an RFP for the operations of this service. Council will see another contract related to the Erie Bee when a vendor is selected.
The Finance team, including the Grants and Budget Divisions, worked with Public Works to confirm the following key financial components of this project and provide clarification for the Council:
• The original appropriation for the match was budgeted in 2023 and was appropriated at the time of award from DRCOG.
• Delay in receipt of funding from the grant pass-through/administration (CDOT) prompted the matching funds to be rolled in the supplemental appropriation in 2024.
• The original appropriation was not rolled in 2025, therefore fell to unappropriated fund balance, therefore needs to be re-appropriated in the next supplemental budget.
• Re-appropriation of these funds allows the Town to proceed with the grant agreement and accept the awarded funds from DRCOG.
priorities202
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☒ Attractive Community Amenities
☒ Engaged and Diverse Community
☒ Prosperous Economy
☒ Well-Maintained Transportation Infrastructure
☒ Small Town Feel
☒ Safe and Healthy Community
☒ Effective Governance
☒ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution 25-081
2. CDOT Subaward Agreement 5307
3. Presentation