SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Professional Services Agreement with Collab Architecture for the Feasibility Study for a Future Recreation Campus Project
Department
DEPARTMENT: Parks & Recreation
Presenter
PRESENTER(S): Luke Bolinger, Director of Parks & Recreation
end
Time
TIME ESTIMATE: 0 minutes
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $188,724 and a contingency of $11,276 for an amount not to exceed $200,000
Balance Available: $210,000
Fund General Fund
Line Item Number: 100-50-110-560100-000000
New Appropriation Required: No
Policy
POLICY ISSUES:
Town Council must approve expenditures of this amount according to the Town Charter.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution.
Body
SUMMARY/KEY POINTS
• This resolution authorizes staff to proceed with the selected consultant to begin planning for Erie’s second community campus, including community engagement (scheduled with thoughtfulness to the Erie Community Center expansion outreach), preliminary design concepts, and order-of-magnitude cost estimating.
• The 25-acre site in Colliers Hill was dedicated to the Town for use as a community park intended to address identified gaps in recreational opportunities for Erie residents.
• Completion of the study will provide the Town with a comprehensive, site-specific plan, including capital, operational, and maintenance cost estimates to inform future policy decisions, project phasing, and funding strategies.
• This work will be timed to provide the concept and cost information needed if Council wants to place a bond measure to fund a future recreation campus on the Nov. 2027 or Nov. 2028 ballot, and to not undermine potential voter support if polling results show voters would likely support a 2026 bond measure to fund renovation and expansion of Erie Community Center.
BACKGROUND OF SUBJECT MATTER:
As part of the Colliers Hill development, the developer dedicated approximately 25 acres of land to the Town for the future development of Erie’s second community park. The site is located directly west of Erie High School and Soaring Heights Elementary at the southeast corner of Colliers Parkway and Weld County Road 5.
Since that dedication, the Town’s continued population growth and increasing demand for recreation space, programs, and services prompted the need to advance planning for this site. The property presents a significant opportunity to accommodate a mix of outdoor amenities, such as lighted athletic fields, courts, and playgrounds, as well as to explore the potential for future indoor recreation facilities that could support year-round programming. Given the size of the site and the long-term implications related to programming, operations, phasing, and capital investment, staff determined a structured planning effort supported by a multi-disciplinary team is necessary.
Based on Council’s expressed interest in exploring a second community campus, in November 2025, staff issued a Request for Proposals (RFP) to identify a qualified consultant with experience in large-scale recreation site planning and community engagement. The Town received 12 proposals. Following a thorough review, staff interviewed the top three firms and, based on their experience engaging communities on complex recreation projects and their ability to evaluate both outdoor and indoor amenity options within a single site, staff selected Collab Architecture as the recommended consultant.
If Council approves awarding the contract, staff will issue a notice of award and hold a project kickoff meeting with Collab Architecture and their team to confirm the project schedule, define roles and responsibilities, and identify community engagement strategies and key milestones. The consultant will deliver a comprehensive site and program plan that outlines recommended amenities, phasing options, order-of-magnitude cost estimates, and operational considerations to inform future Council decisions and potential funding strategies. This work will be timed to provide the concept and cost information needed if Council wants to place a bond measure to fund a future recreation campus on the Nov. 2027 or Nov. 2028 ballot, and to not undermine potential voter support if polling results show voters would likely support a 2026 bond measure to fund renovation and expansion of Erie Community Center.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. Professional Services Agreement