SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Construction Contract with JOC Construction, LLC for the Kenosha Farms Culvert Repairs
Department
DEPARTMENT: Utilities
Presenter
PRESENTER(S): Todd Fessenden, Utilities Director
end
Time
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $ 641,924.36
Balance Available: $ 515,000.00 + $127,000 transfer request
Fund Storm Drainage Operating Fund
Budget Line Item Number: 520-75-110-605000-257520
Budget Transfer: $127,000 from 520-75-110-605000-100149
New Appropriation Required: No
Policy
POLICY ISSUES:
Money budgeted to complete the project. This serves the Council’s goal for maintaining infrastructure. Delaying this service would result in additional deterioration and additional, even higher, future costs.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution
Body
SUMMARY/KEY POINTS
• Culverts need replacement before Street Maintenance Project construction this summer
• Street Maintenance Project contract approved by Council on May 27, 2025
BACKGROUND OF SUBJECT MATTER:
The 2025 capital budget includes funds for culvert replacements due to erosion, failure and/or reached its useful life cycle. When culverts tend to fail, they can cause catastrophic situations. For example, a few years ago there was a culvert that ran under Erie Parkway and the structural integrity of the pipe was compromised, causing flow to exit the pipe in ways it was not intended to, therefore causing erosion around the pipe leading to a sinkhole in one of our main arterial roads in town - which lead to costly repairs and a high impact on traffic including emergency vehicles.
Using the Gordian Job Order Contracting program, the Town received a bid from JOC Construction for 641,924.36 to replace two culverts on Allen Avenue and Nonaham Lane in Kenosha Farms.
Our goal is to complete this project before the Street Maintenance project begins, which will involve a mill and overlay of the roadway. If this culvert project gets delayed, we could potentially have negative impacts to the new roadway after the completion of the street maintenance project.
The project is over the existing budget. In order to complete this project, Staff asks Council to transfer $127,000 to Budget Line Number 520-75-110-605000-257520 (Culvert Replacement) from (520-75-110-605000-100149) (Drainage Facility M&R).
priorities
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☐ Attractive Community Amenities
☐ Engaged and Diverse Community
☐ Prosperous Economy
☒ Well-Maintained Transportation Infrastructure
☐ Small Town Feel
☒ Safe and Healthy Community
☒ Effective Governance
☐ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution 25-101
2. Contract
3. Budget Change Request