SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Fifth Amendment to Agreement for Services with KG Facility Solutions, Inc. for Janitorial Services
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): David Pasic, Public Works Director
Chad Alexander, Facilities Manager
end
Time
TIME ESTIMATE: 0 minutes
end
For time estimate: please put 0 for Consent items.
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $ 337,739.72
Balance Available: $ 429,710.00
Fund General Fund
Line Item Number: 100-70-440-520000-000000
New Appropriation Required: No
Policy
POLICY ISSUES:
The cost of this agreement reaches the threshold for Council approval.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution
Body
SUMMARY/KEY POINTS
• Renewing janitorial services for Town facilities
BACKGROUND OF SUBJECT MATTER:
The 2026 Operating Budget includes funds for annual facility maintenance service and supplies contracts. These contracts are competitively or State-bid and awarded. Each contract allows for a renewal option for up to four consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and Contractor agree, the increased price is no more than 2% of the previous year’s total contract amount, or the current Consumer Price Index for the Boulder Colorado region and past performed work was satisfactory.
On Dec. 14, 2021, the Board of Trustees approved the initial General Services Agreement with KG Facility Solutions, Inc. to perform janitorial services for Town Hall, Erie Community Center, Leon A Wurl Service Center, Police Station, and partial year monthly services for Garfield Shelter/Erie Ball Park Concessions Stand and Crescent Park Shelter.
At the Nov. 15, 2022, Board meeting, the Board approved the first amendment to this agreement for additional services at the Water Treatment Facility, North Water Reclamation Facility, Erie Community Park Restrooms, and the Parks Maintenance Tech area.
On Dec. 12, 2023, the Board approved the second amendment to this agreement for additional services at Coal Creek Park and 625 Pierce Street.
On Aug. 27, 2024, the Town Council approved the third amendment to this agreement for additional services for Coal Creek Park Monarch Room Compost and Recycling.
On Jan. 14, 2025, the Council approved the fourth amendment to this agreement for additional services for the Schofield property, Coal Creek Event Room and Concessions (partial year), and Town Hall expansion area
This fifth amendment includes additional services for the new addition to Town Hall and Leon A Wurl Service Center portable restroom cleaning.
priorities
attachments
ATTACHMENT(S):
1. Resolution 26-012
2. Amendment