SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving an Agreement for Services with Eagle Creek Modular Solutions, Inc. for Modular Office Fabrication and Installation Services
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Public Works Director
Chad Alexander, Facilities Manager
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $138,470
Balance Available: $297,000
Budget Line Item Number: 100-70-440-605000-247002
New Appropriation Required: No
POLICY ISSUES:
The current size of the Leon A. Wurl Service Center is inadequate to support the needs of the Public Works, Utilities, and Parks and Open Space Divisions as the Town continues to grow. Expansion is required and the modular building fabrication agreement being presented supports the expected growth while being mindful of the Town’s fiscal resources.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
In 2021, the Town worked with a Wold Architects to complete a Facilities Strategic Plan (FSP) for all Town owned facilities. The FSP provides a long-range operational, departmental, and programmatic plan for all Town divisions, programs, and groups, and supports efficient use of physical assets, including the Leon A. Wurl Service Center (LAWSC). The FSP projects the Town’s space needs through 2045 and serves as a tool for the Town Council to use to make long-term decisions regarding the continued use of existing facilities. The FSP considered 2020 LAWSC staffing levels (27 Public Works staff and 17 Parks and Open Space staff) and projected Town departmental growth based on Town population growth projections.
The 2021 FSP final report determined that LAWSC was severely lacking in necessary square footage to support departmental operations and that and that staff needs outpaced the designed space. The recommendation at that time was for an expansion of staff space at LAWSC. Since then, minor space optimization measures have been completed to accommodate staff growth at LAWSC, mainly through reorganizing furniture and converting storage and administrative equipment spaces to staff workstation space within the current building footprint. Through these actions, LAWSC now houses 76 staff between Public Works/Utilities and Parks and Open Space Divisions without any significant expansion of space at LAWSC.
Because the Town Hall and Police Department expansion projects are considered higher priorities, and because staff anticipates moving Parks staff to the Village at Coal Creek (formerly the Page Property) when the existing structures there are remodeled, Public Works and Parks and Open space staff, in partnership with Town leadership and a consultant, completed a facility assessment in 2024 to identify actions to help address the overcrowding. The assessment produced several immediate recommendations to optimize the LAWSC building, including adding modular office space. The Modular Office Fabrication Agreement now before the Council reflects this recommendation and cost-effectively pushes out the need for a larger-scale expansion of the LAWSC by several years.
COUNCIL PRIORITY(S) ADDRESSED:
ü Attractive Community Amenities
ü Safe and Healthy Community
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 24-177
2. Agreement