SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a Third Amendment Agreement for General Services with E&M Concrete, LLC for Concrete Maintenance Services (N24-064)
Department
DEPARTMENT: Public Works
Presenter
PRESENTER(S): David Pasic, Public Works Director
end
Time
TIME ESTIMATE: 0 minutes
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Fiscal
FISCAL SUMMARY:
Cost as Recommended: $ 49,196.69, $73,524
Balance Available: $ 400,000, $0
Fund: Capital Improvements Fund
Fund: Urban Renewal Authority
Line Item Number: 110-70-425-602100-100379
800-90-871-605000-110401
New Appropriation Required: Yes, $49,196.69 and $73,524 in 1st Supplemental Rollover
Policy
POLICY ISSUES:
The Town Council must approve funds of this amount according to the Purchasing Policy and Town Charter.
Recommendation
STAFF RECOMMENDATION:
Approve resolution
Body
SUMMARY/KEY POINTS
• The funding was budgeted in 2025 and will require a rollover in 1st Supplemental for the project. The full available rollover amount is $283,125. If this amendment is approved, the rollover in supplemental must be approved or this will reduce the amount available for 2026 work.
• $49,196.69 was completed in 2025 and therefore should be paid for with 2025 funds.
BACKGROUND OF SUBJECT MATTER:
The Town of Erie approved a General Services Agreement on May 28, 2024, Council meeting for concrete maintenance services in 2024. The contract allows for a renewal option for up to four consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and the Contractor/Vendor agree, the increased price is no more than 2% of the previous year’s line items or current Consumer Price Index increase and performed work was satisfactory.
On March 4, 2025, the Town amended the contract reducing the contract price for concrete services in 2025.
On Nov. 21, 2025, the Town amended the contract, increasing the contract price to the adopted budget amount for 2026.
This amendment is for the concrete overage associated with the Vista Parkway roadway improvement project is the result of several requested safety and operational upgrades identified during construction.
In addition, concrete work associated with the roundabout medians was expanded to improve traffic operations and safety. The medians were designed to visually and physically narrow the roadway, encouraging drivers to reduce speeds as they approach the roundabouts. This traffic-calming measure improves driver awareness, reduces conflict points, and enhances overall traffic flow through the intersections.
These improvements collectively enhance pedestrian safety, slow vehicular traffic where appropriate, and improve the efficiency and predictability of traffic movement along Vista Parkway. The additional concrete was necessary to properly construct these features and ensure the project meets current safety standards and long-term operational goals.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. Amendment