SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving a First Amendment to Agreement for Professional Services with Collab Architecture for Design Services for Erie Community Center Renovation and Expansion Project (P25-520)
Department
DEPARTMENT: Public Works
Parks & Recreation
Presenter
PRESENTER(S): David Pasic, Public Works Director
Luke Bolinger, Director of Parks & Recreation
Chad Alexander, Facilities Division Manager
Rachel Wysuph, Recreation Division Manager
end
Time
TIME ESTIMATE: N/A
end
Fiscal
FISCAL SUMMARY:
Cost as Recommended: $1,777,133
Balance Available: $1,016,620
Fund Public Facilities Impact Fund
Line Item Number: 310-70-440-605000-100392
New Appropriation Required: Yes - $643,066 in 1st Supplemental Rollover. New appropriation from fund balance will also be necessary.
Policy
POLICY ISSUES:
This Resolution enables the Town to initiate design and engineering services and complete all construction documentation necessary for the ECC Renovation and Expansion Project.
Recommendation
STAFF RECOMMENDATION:
Approve the Resolution
Body
SUMMARY/KEY POINTS
• On Nov. 18, 2025, the Town Council adopted the 2026 Budget which included funding for the design of the ECC Renovation and Expansion project.
• Budget was also allocated in 2025 for this project and will require a rollover in 1st supplemental. The full available rollover amount is $643,066. If this contract is approved, the rollover amount must be approved in supplemental or the full budget required for this project will not be available.
• The facility was constructed when the Town’s population was a third of what it is today and has reached a point where programs and services have a higher demand than available space. Renovation and expansion of the facility is needed to ensure the ECC remains a vital and vibrant resource for the public. Funding the design for the ECC Renovation and Expansion Project will produce complete construction documentation and refined project construction cost estimates.
BACKGROUND OF SUBJECT MATTER:
As recreation programs and space begin to exceed available space at the ECC, funds were appropriated in 2025 to hire a qualified firm to conduct a study of the existing building and potential for renovation and expansion. Through a competitive bid process, the Town awarded a Professional Services Agreement (PSA) to Collab Architecture in June 2025. At the January 20 Council study session, Town staff, in partnership with Collab Architects, presented the final study, pre-design concepts, and a conceptual budget for a targeted expansion/renovation. Town Council directed staff to bring an amendment to the PSA with Collab to move this project through the construction documentation development phase.
The item before Council is the First Amendment to the PSA with Collab Architecture for all design and engineering services required for complete construction documentation for the ECC Renovation and Expansion Project. These services also include assisting Town staff with the bid and selection process for a Construction Manager/General Contractor (CM/GC) partner for pre-construction phase services. The CM/GC will provide design constructability reviews, value engineering suggestions, and cost modeling throughout the design phase of the project. Upon approval, design and engineering phase will begin and will last approximately one year. Funding for construction will require voter approved bond funding, so the construction phase timeline is yet to be determined.
Staff anticipate bringing to Town Council for approval an additional amendment to the PSA with Collab Architecture for the Construction Administration phase of the project should voters approve bond funding for the project’s construction.
priorities
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attachments
ATTACHMENT(S):
1. Resolution
2. First Amendment