SUBJECT: RESOLUTIONS
Consideration of A Resolution Authorizing the Award of a Design Consultant Contract for Town Hall Expansion to Oz Architecture in the amount of $754,774 and a Contingency amount of $37,700.
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DEPARTMENT: Planning & Development
PRESENTER: Todd Bjerkaas, Director of Planning and Development
Raelynn Ferrera, Facility & Special Projects Manager
Robert Willsie, Oz Architecture
FISCAL INFORMATION:
Cost as Recommended: $792,474
Balance Available: $0
Fund: Public Impact Fund
Budget Line Item Number: 310.70.110.605000.100199
New Appropriation Required: Yes
STAFF RECOMMENDATION: Approving the Resolution to award said contract, authorizing the appropriate Town officer to execute said contract, authorizing Staff to expend contracted funds and contingency funds, and authorizing new appropriation of funds
Recommendation
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SUMMARY AND BACKGROUND OF SUBJECT MATTER: At the May 9, 2017 meeting the Board of Trustees awarded a Consultant Contract to OZ Architecture, and at the September 12, 2017 meeting the Board of Trustees awarded a pre-construction agreement to Fransen Pittman. These two agreements have allowed Town staff to work with Fransen Pittman, Oz Architecture and several trade subs to evaluate factors related to construction costs, preliminary project schedule, construction feasibility, selection of materials, building systems and equipment allowing for a construction cost estimate.
The Design Consultant Contract before you tonight is the next step in maintaining the progress of the design. Through the previous contracts the schematic design has been completed. With the intent of meeting a schedule that will allow construction to begin within one month of the April Bond election, the schematic design will need to be developed to 75% Construction Documents.
Staff is prepared to continue moving forward on the proposed 40,000 sq./ft. expansion that will continue to build on the commitment made by the Board to keep the anchor of our governing body in its existing location. An expanded Town Hall will allow for easy access to the frequently desired services offered now and in the future, and will encourage and support the economic success of our community for the foreseeable future.
Next Steps:
Composing Ballot Question November 2017
Ballot Question Resolution January 2018 Board of Trustee Meeting
Final Design Contract April 2018
Construction Contract May 2018
ATTACHMENTS:
a. Conceptual Design