SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the Fifth Amendment to the Construction Manager at Risk Contract with Fransen Pittman Construction for the Town Hall Expansion Project
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Public Works Director
Chad Alexander, Facilities Manager
First Name Last Name, Title
FISCAL SUMMARY: N/A
POLICY ISSUES:
This resolution includes provisions for retainage payment for the CMaR contract for the completed portions of work for the Town Hall Expansion and Renovation project and thus has minimal policy implications.
STAFF RECOMMENDATION:
Recommendation
Approve the resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The current resolution before the Council includes the Fifth Amendment to the CMaR contract. Article 5 - Payment Procedures, Section 5.02, of the Town Hall CMaR contract stipulates that the contract would be amended later to include provisions for payment of retainage. The Town Hall project is divided into 2 distinct phases, with 2 distinct scopes of work and schedules of values. The schedules for substantial completion and final completion for each phase were defined in the 3rd amendment. The General Contractor completed Phase 1 (new building addition) on time and on budget and provided all required closeout documentation for this phase. The Fifth Amendment includes provisions for retainage that allow final payment to be made to the General Contractor for the completed and occupied Phase 1 building addition only.
The Town will continue to hold retainage from General Contractor payment applications for the phase 2 scope of work (Historic Building Renovation) until final completion of that phase. The Fifth Amendment does not change the contract value or require additional allocation of funding.
On June 12, 2022, the Board of Trustees Approved the Award of a Consultant Contract to Wold Architects and Engineers for the Town Hall Expansion Design.
At the May 9, 2023, Board Meeting, the Board approved the first amendment to the Town Hall Expansion Design agreement.
On Sept. 12, 2023, the Board approved the award of the Construction Manager at Risk (CMaR) agreement to Fransen Pittman Construction.
On Sept. 26, 2023, the Board approved the First Amendment to the CMaR Contract and on Oct 24, 2023, the Board approved the Second Amendment to the CMaR Contract. On Nov 14, 2023, the Board approved the Third Amendment to the CMaR Contract.
On June 25, 2024, the Council approved the Second Amendment to the Professional Services Agreement with Wold Architects and Engineers for the design of the unfinished space in the Garden Level of the Town Hall Addition.
On Aug. 27, 2024, the Council approved the Fourth Amendment to the CMaR Contract.
COUNCIL PRIORITY(S) ADDRESSED:
ü Attractive Community Amenities
ü Environmentally Sustainable
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 25-254
2. Fifth Amendment