SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving Agreement for Services with Bottom Line Design, LLC d/b/a BC Interiors for the Town Hall Project
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): David Pasic, Interim Public Works Director
Chad Alexander, Facilities Manager
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $234,343.21
Balance Available: $2,124,773.95
Budget Line-Item Number: 310-70-440-605000-100199
100-70-440-605000-100199
500-70-440-605000-100199
510-70-440-605000-100199
New Appropriation Required: No
POLICY ISSUES:
This resolution facilitates procurement of new furniture, and the re-use of existing furniture needed to move staff into the phase 1 building addition and keep the completion of the Town Hall Expansion Project on schedule.
STAFF RECOMMENDATION:
Recommendation
Approve the Resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Town Council adopted the 2024 first Supplemental Budget on April 26, 2024, which included Capital Project budget for the Town Hall Expansion Project. The Town Hall Expansion Project budget includes funding for furniture, fixtures, and Equipment. BC Interiors supplied and installed all the existing Town Hall furniture and has a complete inventory of this furniture, including all component parts. BC will reconfigure existing furniture for re-use in the Town Hall addition and procure new furniture as needed. BC Interiors proposal was developed using OMNIA Partners cooperative purchasing pricing, which is competitively bid pricing that has been adopted by the State of Colorado. This procurement method ensures the Town receives the most competitive pricing possible for select goods and services. The current General Services Agreement (GSA) before the Council is for furniture to furnish the phase 1 addition. Town staff will bring a future amendment to the GSA to furnish the phase 2 interior remodel of the Historic Town Hall building. Dividing the furniture purchase into the respective construction phases allows the Town to use as much existing furniture as possible that is compatible with the newly designed spaces, minimizing the amount of new furniture needed.
COUNCIL PRIORITY(S) ADDRESSED:
ü Attractive Community Amenities
ü Small Town Feel
ü Effective Governance
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 24-128
2. Agreement