SUBJECT: Consent Agenda
Title
A Resolution of the Town Council of the Town of Erie Approving the Sixth Amendment to Agreement for Final Design, Right-of-Way Acquisition, and Construction of Drainage and Flood Control Improvements for Coal Creek from County Line Road to Kenosha Road with the Urban Drainage and Flood Control District d/b/a Mile High Flood District.
Body
DEPARTMENT: Public Works/Utilities
PRESENTERS: David Pasic, Public Works Director
Todd Fessenden, Utilities Director
Wendi Palmer, Civil Engineer
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $250,000
Balance Available: $250,000
Budget Line Item Number: 520-75-110-605000-100181
New Appropriation Required: No
POLICY ISSUES:
The Town has partnered with Urban Drainage and Flood Control District (UDFCD) D/B/A Mile High Flood District (MHFD) on multiple drainage and flood control projects that help reduce the potential for flood damage in Erie. After a project is jointly constructed it will qualify for maintenance assistance from MHFD.
STAFF RECOMMENDATION:
Recommendation
Approve the Sixth Amendment to Agreement Regarding Final Design, Right-of-Way Acquisition and Construction of Drainage and Flood Control Improvements for Coal Creek from County Line Road to Kenosha Road.
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SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The Town of Erie has partnered with the Mile High Flood District (MHFD) on multiple drainage and flood control projects to reduce flood risks. Once projects are completed, they qualify for maintenance support from MHFD.
MHFD, established by the Colorado legislature in 1969, assists local governments with multi-jurisdictional flood control efforts. The Boulder County portion of Erie falls within MHFD’s jurisdiction, while the Weld County portion does not. The Town sought MHFD’s project management and funding support, which can cover up to 50% of eligible costs.
The Coal Creek improvement project has been funded through multiple amendments since 2015:
• 2015: Initial agreement approved with $50,000 from Erie and $50,000 from MHFD.
• 2017: First amendment added $500,000 from both Erie and MHFD. Erie also contributed $275,000 for a segment outside MHFD’s boundaries.
• 2020: Second amendment redirected funds from another project, adding $300,000 from MHFD and $3.6M from Erie.
• 2021: Third amendment contributed $250,000 from MHFD, with no additional Erie funding.
• 2023: Fourth amendment provided $900,000 from MHFD and $2.448M from Erie.
• 2024: Fifth amendment added $125,000 from both MHFD and Erie, expanding the project scope to include Kenosha Road Bridge replacement and Coal Creek improvements north of Kenosha Road.
Project Scope:
Coal Creek was conceptually designed in three reaches:
• Reach 1 (Cheesman St. to Briggs St. Bridge) - Completed.
• Reach 2 (Briggs St. to County Line Rd.) - Grant application submitted to FEMA.
• Reach 3 (County Line Rd. to Kenosha Rd.) - Near completion and will transition into bridge replacements.
• Reach 4 (North of Kenosha Rd.) - Part of the Fifth Amendment expansion.
Since portions of the Kenosha Road Bridge and Reach 4 fall within MHFD’s jurisdiction, the Town requested MHFD to cover 50% of the Town’s expense for this segment.
Sixth Amendment:
This amendment provides additional funds to cover costs not included in the FEMA grant and to help with the Town’s required grant match.
Fiscal Impact:
• MHFD will contribute an additional $250,000 in 2025.
• The Town must match this with $250,000.
• Total funding to date: $11.7M, with 29% from MHFD ($3.41M) and 71% from Erie ($8.29M).
Approving the amendment ensures continued financial support from MHFD and further enhances flood control measures in Erie.
COUNCIL PRIORITY(S) ADDRESSED:
ü Attractive Community Amenities
ü Prosperous Economy
ü Small Town Feel
ü Safe and Healthy Community
ü Effective Governance
ü Environmentally Sustainable
ü Fiscally Responsible
ATTACHMENT(S):
1. Resolution 25-056
2. Sixth Amendment