SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving the First Amendment to the Construction Contract with JOC Construction for the Kenosha Farms Culvert Replacement
Department
DEPARTMENT: Utilities
Presenter
PRESENTER(S): Todd Fessenden, Utilities Director
end
Time
TIME ESTIMATE: 0 minutes
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Fiscal
FISCAL SUMMARY:
Cost as Recommended: $ 80,000
Balance Available: $ 80,075.64 with transfer
Fund: Storm Drainage Operating Fund
Line Item Number: 520-75-110-605000-257520
Budget Transfer: $80,000 from 520-75-110-605000-100433
New Appropriation Required: No
Policy
POLICY ISSUES:
1. Money budgeted to complete the project.
2. Serves the Council’s goal of maintaining infrastructure.
3. A delay would result in additional deterioration and higher future costs.
Recommendation
STAFF RECOMMENDATION:
Approve the resolution.
Body
SUMMARY/KEY POINTS
• Culverts need replacement before Street Maintenance Project construction this summer.
• Street Maintenance Project contract approved by Council on May 27, 2025.
• Initial project approved by Council on June 10, 2025
BACKGROUND OF SUBJECT MATTER:
On June 10, 2025, Council approved a construction contract to JOC Construction for the replacement of two culverts on Allen Avenue and Nonaham Lane in Kenosha Farms. This amendment includes removal and installation of three (3) additional culverts, 1-18’’ and 2-30”, along with related infrastructure improvements, to support long-term stormwater management for the Town of Erie and surrounding neighborhood.
Our goal is to complete this project before the street maintenance project begins, which will involve a mill and overlay of the roadway. If this culvert project gets delayed, we could potentially have negative impacts to the new roadway after the completion of the street maintenance project.
Using the Gordian Job Order Contracting program, the Town received a bid for the additional work from JOC Construction for $76,023.17.
The project is over the existing budget. In order to complete this project, staff asks Council for approval to transfer $80,000 to Budget Line Number 520-75-110-605000-257520 (Culvert Replacement) from (520-75-110-605000-100433) (EC2 Pond Redesign).
priorities
TOWN COUNCIL PRIORITY(S) ADDRESSED:
☐ Attractive Community Amenities
☐ Engaged and Diverse Community
☐ Prosperous Economy
☒ Well-Maintained Transportation Infrastructure
☐ Small Town Feel
☒ Safe and Healthy Community
☒ Effective Governance
☐ Environmentally Sustainable
☒ Fiscally Responsible
attachments
ATTACHMENT(S):
1. Resolution 25-140
2. Amendment