SUBJECT: Consent
Title
A Resolution of the Board of Trustees of the Town of Erie Approving a Second Amendment to the Agreement with HDR Engineering, Inc. for the Design of the Water Reclamation Facility Expansion
Body
DEPARTMENT: Public Works
Department
PRESENTERS: Todd Fessenden, Public Works Director
Wendi Palmer, Civil Engineer
First Name, Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $120,000
Balance Available $157,065 (w/supplemental approval)*
Budget Line Item Number: 510-70-110-605000-100267
New Appropriation Required: No
POLICY ISSUES:
None
STAFF RECOMMENDATION:
Recommendation
Approve the contract amendment in the amount of $120,000, between the Town of Erie and HDR Engineering, Inc.
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
HDR Engineering is the design engineer for the North Water Reclamation Facility (NWRF) Expansion. They have done an excellent job throughout the Master Planning Phase, Design Phase, and construction management phase. Staff recommends moving forward with this highly capable team to provide post construction services.
• At the June 12, 2018 Board Meeting, the Board Authorized the Award of a Consultant Contract to HDR Engineering, Inc. for the North Water Reclamation Facility Master Plan and Preliminary Expansion Design (18-179).
• At the April 9, 2019 Board Meeting, the Board adopted the North Water Reclamation Facility Expansion Master Plan (19-177) and awarded a Professional Services Agreement to HDR Engineering, Inc. for the design of the expansion (19-175).
• At the Aug. 13, 2019 Board Meeting, the Board Authorized the Award of a Construction Manager At Risk Contract to Archer Western, LLC for the Pre-Construction Phase Services of the North Water Reclamation Facility Expansion (19-367).
• At the Sept. 22, 2020 Board Meeting, the Board Authorized a contract amendment to Archer Western for the guaranteed maximum price for the construction of the Norh Water Reclamation Facility Expansion (20-450) and Authorized Change Order 1 (the first contract amendment) to HDR Engineering, Inc.’s contract for construction management services (20-460).
This Contract Amendment #2 will provide Post Construction Services including the following:
Task 1101 - Project Management
Task 1102 - Onsite Time
Task 11-3 - Program Assistance
Task 1104 - Warranty Issue Resolution
Task 1105 - Miscellaneous Design Services
1. Platform access at screw press and rotary drum thickeners.
2. Platform access at grit cell and mixer removal modifications.
*The current available balance is $57,065. On November 28, 2023, as part of the supplemental budget request, the Board will consider approving a transfer of $100,000 from another project to make the new available balance $157,065.
BOARD PRIORITY(S) ADDRESSED:
ü Attractive Community Amenities
ü Prosperous Economy
ü Safe and Healthy Community
ü Effective Governance
ü Environmentally Sustainable
ü Fiscally Responsible
ATTACHMENTS:
1. Resolution 23-125
2. Contract Amendment