SUBJECT:
Title
A Resolution of the Town Council of the Town of Erie Approving an Agreement for Services with E&M Concrete, LLC for the 2024 Concrete Maintenance
Body
DEPARTMENT: Public Works
Department
PRESENTER(S): Todd Fessenden, Public Works Director
First Name Last Name, Title
FISCAL SUMMARY:
Cost as Recommended: $647,400
Balance Available: $300,000
Budget Line Item Number: 100-70-710-602100-100379
Budget Transfer: $347,400 from 100-70-710-605000-100378
New Appropriation Required: Yes
POLICY ISSUES:
Money budgeted to complete the project. This serves the Council's goal for maintaining infrastructure. Delaying this service would result in additional deterioration and additional - even potentially higher - future costs.
STAFF RECOMMENDATION:
Recommendation
Approve the resolution
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
The 2024 Capital Budget includes funds for concrete repair services throughout the Town of Erie, including curb, cross pans, and handicapped ramps, as needed. This contract was competitively bid through the Rocky Mountain E-Purchasing system (aka BidNet). The contract allows for a renewal option for up to four consecutive years following the initial award (a total of five years). A proposed renewal occurs when both the Town and the Contractor/Vendor agree, the increased price is no more than 2% of the previous year line items or current Consumer Price Index increase and performed work was satisfactory.
Staff received 12 bids on May 8, 2024. This initial contract for 2024 is not-to-exceed $647,400. This contract will also automatically renew for four subsequent years pending prices are within the allotted increase amount, within the subsequent years approved budgeted amounts, and services are satisfactory for both parties.
Cost Summary
Contract $588,605.00
Contingency (10%) $ 58,795.00
Total $647,400.00
The project is over the existing budget for Concrete Maintenance but within the budget for the...
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