SUBJECT:
Title
Organization Updates and Discussion
Body
DEPARTMENT: Administration
Department
PRESENTER(S): Malcolm Fleming, Town Manager
First Name Last Name, Title
TIME ESTIMATE: 15 minutes
only required for non-consent items
POLICY ISSUES:
Structuring the Town's departments to ensure exemplary service to Town residents, businesses and visitors. The Town's new Home Rule Town Charter requires the Town Council approve departmental changes/additions by ordinance.
STAFF RECOMMENDATION:
Recommendation
Staff recommends creating a new Utilities Department, creating an additional Deputy Town Manager position, and updating the Erie Municipal Code to formally recognize all Town departments the Board of Trustees (now Town Council) approved in previous actions (but did not amend the Code to document such actions).
End
SUMMARY AND BACKGROUND OF SUBJECT MATTER:
Staff have been working closely over the course of the last year to ensure effective succession planning as well as sufficient depth within the organization to serve current and future residents with services commensurate with a community of choice. To achieve these goals and to maintain a high level of service, staff proposes the following structural changes, which are fully supported by leadership, and the affected staff members.
Forming Separate Public Works and Utilities Departments
Public Works is currently the largest Department in the Town of Erie in terms of Director reports, full-time staff, operational and capital improvements budgets. Uniquely, Public Works oversees separate general fund, and enterprise fund (water,
sewer, storm and airport) budgets. Public Works currently accounts for roughly 40% of the Town's operational expenses and over 70% of its capital expenses. Meanwhile, the capital side is growing significantly. Overall, the Public Works budget on an annual basis is twice the size of the next biggest budget (Parks & Rec).
Public Works' the current value of utilities-rela...
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